The Importance of the Sprint Review Meeting: A practical guide

Jul 25 / Essowe Abalo

The Sprint Review meeting is a pivotal moment in any Agile project. It is an opportunity for the Scrum team to demonstrate the work they've completed during the Sprint to stakeholders, gather feedback and help shape the future course of the project. Here is a 30-step guide to conducting an effective Sprint Review meeting.
10 Steps Before the Sprint Review
  1. Schedule the Meeting: Decide on a time and place that suits all participants, and book a suitable venue or schedule an online meeting.
  2. Set the Agenda: Outline what will be covered during the meeting to guide discussions and keep the meeting focused.
  3. Invite Stakeholders: Make sure all Scrum team members, the product owner, and relevant stakeholders are invited.
  4. Prepare the Demo: The team should prepare to showcase the completed features they've been working on during the Sprint.
  5. Review Product Backlog: The Product Owner should ensure the product backlog is up-to-date and appropriately prioritised.
  6. Review Sprint Goals: The team should review the goals set for the Sprint to ensure alignment with what will be showcased.
  7. Prepare Presentation Materials: Prepare any necessary visual aids, slides, or other presentation materials.
  8. Anticipate Questions: Think about potential questions stakeholders might ask and prepare answers.
  9. Review Sprint Metrics: Gather key Sprint metrics to share during the meeting.
  10. Prepare for Feedback: Team members should be prepared to give and receive feedback during the meeting.

10 Steps During the Sprint Review
  1. Present Sprint Goals: Start by reminding everyone of the goals for the Sprint.
  2. Demo Completed Features: Show the completed features and explain how they meet the Sprint goals.
  3. Discuss Completed Work: Discuss the work completed and how it aligns with the project goals.
  4. Present Sprint Metrics: Share key metrics to give an overview of Sprint performance.
  5. Review Product Backlog: The Product Owner presents the current backlog and discusses priorities for future Sprints.
  6. Solicit Feedback: Collect feedback from all stakeholders on the completed work.
  7. Open Discussion: Allow time for an open discussion where everyone can share their ideas and concerns.
  8. Assess Product Satisfaction: Ask stakeholders to assess their satisfaction with the current state of the product.
  9. Discuss Lessons Learned: Discuss what has been learned during the Sprint.
  10. Wrap up the Meeting: Recap the main points from the meeting and thank everyone for their participation.

10 Steps After the Sprint Review
  1. Document Feedback: Note all the feedback received during the meeting for later review.
  2. Update Product Backlog: The Product Owner should update the product backlog based on feedback and discussions.
  3. Plan Next Sprint: The team and Product Owner should start planning for the next Sprint.
  4. Analyse Sprint Metrics: Review the metrics from the Sprint to identify areas for improvement.
  5. Review Lessons Learned: Discuss the lessons learned with the team and decide how to apply them in future Sprints.
  6. Send Meeting Minutes: Send a summary of the meeting to all stakeholders.
  7. Schedule Sprint Retrospective: Plan a meeting to discuss possible improvements in detail.
  8. Update Product Roadmap: The Product Owner should update the product roadmap if necessary.
  9. Celebrate Successes: Celebrate the team's achievements to maintain momentum.
  10. Prepare for the Next Sprint: Ensure everyone is ready and motivated for the next Sprint.

The Sprint Review is a key part of the Agile process. It ensures the work being done aligns with customer needs, provides valuable feedback for product improvement, and aligns the team around the goals for the next Sprint. Good preparation, effective meeting management, and diligent follow-up are crucial to maximise the benefits of this practice.